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When booking a recording session at The Cream Room Recording Studio Ltd {The Studio} you are entering into a contract by which you are agreeing unconditionally on behalf of the band/artist to abide by the studio’s terms and conditions as detailed below.  By booking time at The Studio, the Client agrees that they have read and understood the terms and conditions set out below and agree to the provisions.

Booking a recording session:

Session bookings, times and dates are subject to availability and approval from a member of The Cream Room team. The Cream Room Recording Studio Ltd reserve the right to refuse and reschedule. Bookings can be made by the following methods only and are not valid until confirmed by email and any required deposit paid.

Payment

A deposit will be requested and must be paid before your booking can be confirmed. These deposits are non refundable or transferable. The remainder of the studio bill should be paid in full before each day of your session. Failure to produce full payment will result in the studio withholding all copies of recordings, masters or session files until all fees have been paid and funds have cleared. Further failure to pay will result in prosecution. If the recording session is broken up over a period of time, payment may be required either in advance or in instalments to cover time that has been used. The Studio management reserves the right to implement these payment terms where applicable.

Service provided

The Studio will provide studio time and the services of a recording engineer for the duration required by the Client (unless instructed otherwise). Any additional services requested, including, but not limited to, mixing, mastering, creating additional tracks, and adding to or modifying tracks when done outside the studio time agreed will incur additional fees.

Studio time includes setup time, break down time, and any breaks taken by the artist(s) or engineer. The standard studio “day” is normally 10am until 6pm.  Additional time can be agreed if appropriate and is at the discretion of the engineer.  Additional hours / over-run not previously agreed on studio days will be charged at the standard rate hourly rate (£40 per hour).

Session times include an allowance for a break of up to 15 minutes every 2 hours to alleviate ear fatigue. The engineer will also be allowed one meal break of up to 45 minutes per 8 hour session and an additional meal break for sessions lasting longer than eight (8) hours.

Cancellations

48 hours notice is required for the cancellation of a session.  This includes weekends and bank holidays. If a session is cancelled with less than 48 hours notice, the full cost of the session will be charged. Allowances for cancellations due to extreme circumstances are made at the discretion of The Cream Room Recording Studio Ltd management. If The Studio must cancel a session due to illness or other reasonable cause, The Studio will reschedule the session for the earliest available time consistent with the needs of the Client. In the event neither the Client nor the Studio can agree upon a date and time for a session, The Studio will refund the deposit.

Backing up / Storage

All session files are held on The Studio hard drives for a minimum of 6 months after project completion unless otherwise specified. After that time, files may be permanently deleted unless other arrangements have been made. Files for ongoing projects or regular bookings will not be deleted.  Please bring a backup storage device if you require your transfer of your recorded files.

Backing up or copying to external media or to an external hard drive supplied by the Client if not done during the recording session will be billed at the normal hourly rate of £40.00 per hour;  billed in intervals of one half (0.5) of an hour or portion thereof with a minimum billing for this service of £25.00. The Client shall provide his or her own external media and/or hard drives for this purpose. The Client will not have access to such media until all payments due The Studio have been made.

Stem files are not provided as standard but can be prepared on request.  If not done during the recording session the time will be billed in intervals  of one half (0.5) of an hour or portion thereof with a minimum billing for this service of £25.00.  Stem files will normally be post-fader with automation, effects etc printed to that stem. Session mix files will only be provided in exceptional circumstances and with contractual protection.

Loss or damage of recorded files

The Studio shall endeavour to secure all recording files made by the Client, and left or stored on the studio premises, but The Studio is not responsible for loss or damage. In the event of loss to or damage of Client’s recording files due to wilful negligence, Studio shall be responsible for replacement of no more than the value of the studio time to date devoted to said recording files.

Breakages and damages to studio equipment

Any damage caused to studio equipment due to misuse and abuse will be charged to the band/individual. Refusal to pay for breakages will lead to exclusion and prosecution.

Personal items / lost property

Please make sure that you do not leave personal items unattended and ensure that you take all of your belongings with you when you leave. The Cream Room is not responsible for any items that are lost or damaged on the premises.

Promotion and marketing

The Client agrees to allow its name, photographic image, and/or musical samples to be used on The Studio website, social media and marketing material for promotional purposes. The Studio will not market, sell or permit downloads of The Client’s recordings without prior agreement.

If the client mass produces an album or EP in the form of a compact disc by means of duplication or replication, the Studio requests that a copy be provided to the Studio at no charge. This will be displayed at the Studio’s prerogative.

Smoking

Smoking is NOT permitted anywhere inside the Recording studio. If you leave the premises to smoke, please ensure that you are a safe distance from the studio and that your cigarette stubs are disposed of appropriately. When leaving and entering the Studio, please remember that the main door must be kept shut at all times. Any theft or damages that occur as a result of the door being left open will be chargeable to the band/artist.

Alcohol

We don’t mind if you want to bring alcohol to your session, however this permission is at the discretion of the management and we reserve the right to implement a restriction if we deem it necessary.

Drugs

The studio operates a zero tolerance policy on drugs. If you are suspected of or found to be in possession of drugs on the premises, you will be asked to leave and reported to the police.

Food / Drink

You are permitted to bring your own food and drink into the studio; however, this must not be placed on any of the equipment under any circumstances. Any damage caused to studio equipment due to spillages and negligence with food and drink will be charged as per our damages policy above.

Please help us to keep the studio tidy by placing any rubbish in the bins provided.

Contact Us

You can call us anytime on 01920 438926 but if you prefer, use this form to send us an email and we'll get back to you asap.

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